Hi GPC Colleagues,

I'm curious what others are doing in terms of technology for their regularly scheduled Board and Committee meetings.  I have a few questions if anyone cares to chime in.

1.  Are you using Audio, Video-Conferencing or a combination of both?

2.  If you are using video conferencing for your Board - what system? We have been using Cisco Webex and GoToMeeting for staff but i have not tried it at the Board level.  

3.  Are you continuing with all of your committee meetings?  I have heard that some Board's have 'scrapped' their committee meetings for now and pushed everything to the Board  (with a heavier consent agenda).

That's it -  I hope everyone is keeping well and healthy :)

Stacey

We are also struggling with this. We want to use video conferencing. Internally we use MS Teams, which works great, but can't get a straight answer on whether this can be used with external people who don't have a license.

I tested ZOOM which works great, but our IT department has security concerns over for the Board level.

 Would love to hear what everyone else is using! Thanks for the question.

Great question! We are using Microsoft Teams for the Board meeting. While we use it internally, there is a way for external users to connect. I personally tested it out with each of our external directors and found success. Our first fully virtual board meeting is scheduled for April 8. I'll let you know how it goes using Teams. 

https://support.microsoft.com/en-us/office/join-a-meeting-without-a-teams-account-c6efc38f-4e03-4e79-b28f-e65a4c039508?ui=en-us&rs=en-us&ad=us

Hello,

 I am using GoToMeeting for my Committee/Board meetings. The March meetings were very successful using this platform.

I posted all the materials in the portal but on the agenda I coloured the items that needed to be dealt with during this quarter. This allowed the Chair to focus the meeting on the necessities and reduce the time on the video call. We will hold an additional meeting in April as a follow-up on the deferred items.

If you are going to use video conferencing, my recommendation is to complete multiple tests in advance. I tested with the Chairs, CEO, and older directors who finding technology challenging.

We are using video and audio conferencing for board and committee meetings. We just transitioned internally from Skype to Microsoft Teams so have done the same for the Board. I organized a test meeting to help director feel familiar with the technology before our first board meeting. It helped work out some of the technical issues.

We are continuing with committee meetings. Having just adopted a new committee structure we're eager to keep everything moving forward.