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Annual Budget Approval at Committees

  • 03 Jul 2012 9:28 AM
    Message # 993785
    Deleted user
    Hello,

    We are a not-for-profit organization with two committees.  The HR portion of the annual budget is reviewed by the HR committee and the entire budget is reviewed by the Finance committee. The recommendation for Board approval originates with the Finance committee. Traditionally, the HR committee meets first followed the next week by the Finance committee.

    We have received a request to reverse the order of the committee meetings so that the Finance committee reviews the entire budget first and then the HR committee reviews the HR portion (almost 70% of the total) in the context of the larger budget.  As the HR portion of the budget is large and variable, it is felt that it can only be reviewed in relation to the rest of the budget which is not as variable.

    I have been asked to research the process in similar organizations with respect to the annual review of the budget.  I would greatly appreciate any information you could share in this regard.

    Thank you very much. 
  • 29 Aug 2012 11:32 AM
    Reply # 1059626 on 993785
    Deleted user

    In my experience, most organizations where people costs comprise the bulk of the budget address the HR Committee review first, but there are pros and cons to both approaches. 

    Intuitively your existing approach makes sense, as the HR Committee is best positioned to identify potential HR policy and risk issues with a significant impact on the overall budget.  Absent other constraints, this greatly simplifies the work of the Finance Committee and provides an efficient and smooth transition to Board approval. 

    At the same time, NFPs everywhere are facing increasingly tougher fiscal challenges, in particular securing and maintaining reliable sources and amounts of revenue.  So, even if the HR Committee has signed off its part, the Finance Committee may still identify significant fiscal issues (e.g., unrealistic revenue projections, additional non-HR spending priorities) which would require reworking of the entire budget and further HR Committee review and signoff of its portion.

    In summary, neither process guarantees perfect efficiency every time, but both will achieve governance objectives effectively. Choosing the right meeting order for your NFP will depend on your best judgment as to where budget recycling issues are most likely to emerge first. 

    Hope this helps. 

  • 29 Aug 2012 3:09 PM
    Reply # 1059783 on 993785
    Deleted user
    Good afternoon,
    We do not have a formal HR Board Committee.  The budget is prepared by staff using Board approved budget guidelines that set the annual salary budget (Cost of Living Allowance percentage and increments).  The whole budget is reviewed by the Finance, Audit and Risk Committee and on their recommendation, approved by the Board.

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